Just because there's open space on your calendar doesn’t mean it’s the best time for a meeting. To make scheduling more efficient, here are some helpful strategies from productivity expert Rashelle Isip, founder of The Order Expert. These steps ensure your calendar supports your productivity and business growth.
Assess Your Availability Wisely
Seeing a free slot in your calendar might tempt you to schedule a meeting right away. However, this approach isn’t always ideal, especially for varied and unpredictable schedules. Instead, view each available slot as a potential option, not a definite one. This mindset helps you select the most suitable time, encouraging thoughtful scheduling rather than impulsive choices.Check Your Schedule Holistically
Reviewing your schedule before finalizing a meeting is essential. This approach provides a last-minute overview of your weekly and monthly commitments, helping you avoid overbooking. For example, if you’re in a busy period, it might be wise to delay a non-urgent meeting until your schedule lightens. Taking a few moments to see your availability can make a significant difference in your productivity.Examine Your Daily Schedule in Detail
Each day brings unique demands, making it essential to understand what’s on the agenda. Go over your calendar daily to gain a sense of your workload and commitments, factoring in travel and task transitions. This proactive approach ensures you have adequate preparation time and reduces the need for later adjustments.
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